Tenants Together (Scotland) Last updated: April 2026
Who We Are
Tenants Together (Scotland) is Scotland’s tenant participation and engagement network. We are a membership organisation run by and for social housing tenants and service users. Our website address is: https://www.tenantstogether.scot
For any privacy-related queries, contact us at: admin@tenantstogether.scot
What Personal Data We Collect and Why
Membership Registration
When you register as a member or subscriber on our website, we collect the following information:
- Display name (your chosen public name)
- First name and last name
- Email address
- Type of user (Tenant, Service User, Landlord Group, Landlord Individual, or Other)
- Housing Association or Local Authority
- Landlord name
- Organisation name (where applicable)
- Group name (where applicable)
- Job title and position (where applicable)
- Town or city (optional)
- Website URL (optional)
- Phone number (optional)
- Biography (optional)
This information is used to manage your membership, verify your eligibility to join, and enable you to participate in our community. The legal basis for processing this data is legitimate interests and consent, which you provide at the point of registration.
Newsletter and Communications
When you register on our website, you will be subscribed to receive our newsletter and updates. This includes news, blog posts, meeting minutes, and information relevant to tenant participation in Scotland. You can unsubscribe at any time using the unsubscribe link in any email we send you, or by updating your account preferences.
We use MailPoet to manage and send our newsletters. MailPoet processes email addresses on our behalf as a data processor.
Comments
When you leave a comment on our website, we collect your display name, email address, and the content of your comment. Comments are moderated before publication. Your email address is not publicly displayed.
Contact Forms
When you submit a message via our contact form, we collect your name, email address, and the content of your message. This information is used solely to respond to your enquiry and is not stored beyond what is necessary for that purpose.
Cookies
We use cookies on our website. Please see our Cookie Policy for full details of the cookies we use and how to manage them.
Who We Share Your Data With
We do not sell, trade, or otherwise transfer your personal data to third parties for marketing purposes. We may share your data with the following trusted service providers who assist us in operating our website:
MailPoet / Automattic — newsletter delivery
DreamHost — website hosting
Google — reCAPTCHA spam protection
All third-party providers are required to keep your data confidential and use it only for the purposes we specify.
We may also disclose your information where required by law or where we believe disclosure is necessary to protect our rights or the safety of others.
How Long We Retain Your Data
If you register on our website, your personal data is retained for as long as your account is active. If you delete your account, your personal data will be removed from our systems within 30 days, except where we are required by law to retain it.
Comments and contact form submissions are retained for as long as necessary to fulfil the purpose for which they were submitted.
Your Rights Under GDPR
As a resident of the United Kingdom or European Union, you have the following rights regarding your personal data:
Right of access — you can request a copy of the personal data we hold about you
Right to rectification — you can request that we correct any inaccurate data we hold about you
Right to erasure — you can request that we delete your personal data
Right to restrict processing — you can request that we limit how we use your data
Right to data portability — you can request a copy of your data in a machine-readable format
Right to object — you can object to our processing of your data
Right to withdraw consent — where processing is based on consent, you can withdraw it at any time
To exercise any of these rights, please contact us at admin@tenantstogether.scot. We will respond to all requests within 30 days.
If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.
Data Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Our website uses SSL encryption and we employ security plugins to protect against malicious activity.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically.
Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us at: info@tenantstogether.scot